How to Discuss COVID-19 Vaccination with Your Employees

How to discuss COVID-19 vaccination with your employees

COVID-19 vaccination is a major tool to help us return to normal. There is a lot of information out there about the COVID-19 vaccines—and many people you know may have questions or concerns, or lack accurate information about them. Employers can play a role in helping team members navigate this topic.

The Centers for Disease Control and Prevention (CDC) provides the following guidance for how to talk with friends and family about COVID-19 vaccination. A similar approach can apply to conversations in the workplace.

Listen to their COVID-19 vaccination questions with empathy

COVID-19 vaccines are new, and it’s normal for people to have questions about them. The sheer amount of information—and misinformation—about COVID-19 vaccines can be overwhelming to anyone. You can help by listening without judgment and identifying the root of their concerns.
Acknowledge their emotions so they know they have been heard. For example, you can say, “It sounds like you are stressed, and concerns about the vaccine are another source of stress. That’s really tough.”

Ask open-ended questions to explore their vaccination concerns

Open-ended questions are meant to elicit more than a yes-or-no answer. Asking open-ended questions can help you understand what your colleague is worried about, where they learned any troubling information and what they have done to get answers to their questions. For example, you can ask, “How did watching that news report make you feel? What did you do next?” Try not to sound judgmental and ask questions that help you understand their concerns. For example, avoid things like, “That’s a silly concern,” or “Why would you be worried about that?”

explore their vaccination concerns

Ask permission to share information

Once you understand your colleague’s question or concern, ask if you can provide some information, and tell them where you get information you trust. If they agree, they will be more willing to listen to you instead of feeling like you’re pushing unwanted information on them. You can find answers to common questions from reputable sources, including the CDC or local health department websites, or other trusted sources such as a doctor, nurse or pharmacist.

Sometimes, sharing quick, accurate answers to common concerns can go a long way toward moving someone from worry to confidence. If you don’t know the answer to their questions, consider offering to help look for information.

Help them find their own reason to get vaccinated

Everyone who chooses to get vaccinated does it for a reason—to protect their family, to protect their children, to be less anxious, to visit their parents or to get back to activities like seeing friends, resuming work or returning to school. After addressing concerns with empathy and facts, you can steer the conversation from “why not” to the important reasons that matter to them—their “why.” You may choose to share your reasons for getting vaccinated or discuss common goals you may have, like visiting with others safely. The reasons that someone may choose to get vaccinated will always be those that are most compelling to them personally.

Help make their COVID-19 vaccination happen

Once someone decides on their “why,” you might want to ask if they would like you to help them make a commitment to get vaccinated. Your assistance may help make the path to vaccination shorter, easier and less stressful for them. Offer to help make a vaccination appointment at a location nearby, and, if needed, go with them to the appointment. For personal contacts, offer to help with transportation or to babysit if they need child care. For employers, perhaps you can provide incentives such as additional PTO or flexibility in schedules for team members who are able to get last minute appointments.

Remember, every person who chooses to get vaccinated brings us all a step closer to moving past the COVID-19 pandemic. As a trusted messenger to your colleagues, you can play a role in their decision to vaccinate.

To learn more
The CDC updates its website regularly with new COVID-19 vaccine information and provides information about vaccine availability. For more specific health guidance, speak with your doctor.

Source: CDC

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